Vū Intelligence

Vū Intelligence brings live session intelligence into Vū Studio. It follows along with your sessions, captures what happens, and surfaces insights — so you can focus on the conversation instead of taking notes.

Vū Intelligence works from a session's transcript. It can capture that transcript two ways:

• In the room — from the microphone of the space you are in.
• In a virtual meeting — by sending a meeting agent (a bot) to join a Zoom, Google Meet, or Microsoft Teams call.

Either way, the transcript feeds the same pipeline: as people talk, Vū Intelligence builds live insights and a concept graph (a mind map) that you can review during and after the session, and chat with through Vū AI afterward.

Your sessions live at one.vu.studio/ai/sessions. To get there inside Vū Studio, click the Vū Studio icon to go Home, click Vū AI to open the Vū AI module, then click Vū Intelligence — or go directly to one.vu.studio/ai/sessions.

Starting a Session

Start a Vū Intelligence session from Vū AI: open one.vu.studio/ai/sessions (Vū Studio icon → Vū AI → Vū Intelligence), click New session, and give it a Name and an optional Focus. During the session, Vū Intelligence builds a live record you can refer back to afterward.

Setting Up and Recording in One Step

A brand-new session opens a short setup — Set up "<your session name>" — that asks one thing at a time and ends by starting the recording, so getting set up and getting going are a single pass rather than a configuration form followed by a hunt for the record button. Every step is skippable; sensible defaults apply.

1. What's the focus of this session? — steers what Vū pays attention to as the conversation unfolds. Optional; leave it broad if you like.
2. What should happen when it ends? — one free-text instruction Vū runs for you automatically when the session ends, for example "Write a whitepaper of the session and email it to the team." Shortcut buttons for Whitepaper, Landing page, and Email summary fill it in.
3. Privacy — Anonymize names in insights (refers to people as "Speaker A/B/C" and scrubs names before insights are stored) and Delete transcript when the session ends (the raw transcript is purged after any automation runs; insights and the mind map are kept).
4. How do you want to capture? — This room's mic (record in person from this device) or A meeting agent (send a bot into a Zoom, Google Meet, or Teams call).

On the microphone path the final button is Start recording: it saves the setup and begins capturing in one click. Skip setup takes the defaults instead. Everything here can be changed later from Settings in the session's title bar.

The Record Bar

Inside a session, recording lives in a single pill at the bottom of the screen — the same control creators and joined contributors both see, and it stays put as you move between the session's tabs.

• Record starts capture and becomes Stop. While recording, the words being transcribed stream past in the bar so you can see it is hearing you.
• The gear icon (Audio setup) opens the audio panel. It asks one plain question — Where are you recording? — and maps your answer to the right capture settings:

Choice	Best for
In-person room	A meeting or workshop in one space — picks up voices across the table and labels who's speaking.
Online meeting	A video call — captures the meeting tab's audio plus your mic. Chrome or Edge only; use headphones.
Just me	You speaking into a headset or mic — fast and clean, no speaker labels needed.

• Fine-tune audio settings opens the underlying microphone controls (input system, plus the raw echo-cancellation, noise-suppression, and gain toggles) if a room needs hand-tuning.
• Session creators also get Add a meeting agent in the same panel, for capturing an online call instead of the room.

Changes made while a recording is running apply the next time you start recording.

Live Transcription and Speaker Labels

Speech is transcribed as you talk — a live interim ticker while you speak, then a finalized line a moment later — and finalized lines carry speaker labels where the chosen input system supports them, so the transcript reads as turns (Speaker A, Speaker B, …) instead of one undifferentiated stream. Those labels also sharpen the insights and the mind map built from the transcript.

• In-person room and Online meeting produce speaker labels.
• Just me uses the browser's own fast recognizer and produces no speaker labels.
• Labels are letters, never names — the same anonymization the Anonymize names in insights toggle applies. (Names captured from a virtual meeting are the exception; see Automatic Sessions from Your Calendar.)

Recording on a Phone or Tablet

Recording works from a mobile browser, iPhone and iPad included: open or join the session on the phone, allow microphone access when prompted, and use the same Record control. Two things to know:

• The Online meeting option captures another tab's audio, which mobile browsers cannot do, so it is hidden there.
• A microphone never picks up the remote participants of a call you are listening to — their audio comes out of the speaker rather than into the mic. To capture an online meeting, send a meeting agent instead.

Bringing a Meeting Agent Into a Virtual Call

1. Open the session at one.vu.studio/ai/sessions (Vū AI → Vū Intelligence) and go to the Devices tab.
2. Select Add meeting agent (it sits alongside Add devices).
3. Paste the meeting link for your Zoom, Google Meet, or Teams call.
4. Optionally choose a view to Present a view (screenshare) and whether to End the session when the meeting ends, then select Join meeting.
5. Vū Intelligence dispatches a bot that joins the meeting and begins capturing the transcript. The bot appears as a device row on the session, labelled by platform and marked in call, so you can remove it at any time (removing it makes the bot leave the call).

As the meeting proceeds, insights and the mind map update live — you do not need to wait until the call ends.

Presenting a View Back Into the Call

You can have the meeting agent present the session back into the meeting itself. This is opt-in: in the Add meeting agent dialog, the Present a view (screenshare) control is set to Off by default, and you can switch it to Overview, Mind map, or Flow. Anyone in the call can also change it later by @mentioning the agent in the meeting chat.

The screen share and the agent's camera tile are deliberately different, so the two feeds are not redundant: the screen share carries the view you picked, while the camera tile shows a compact branded Vū Intelligence view.

Talking to Vū Intelligence during the call

Participants can @mention Vū Intelligence in the meeting chat to ask it questions about the session. It replies in the chat, grounded in what the session has captured so far.

• On Microsoft Teams, use the chat's native @mention — start typing @ and pick Vū Intelligence from the suggestions. The mention is recognized even when it lands in the middle of a message.
• On Google Meet (which has no mention autocomplete), type the mention as plain text — @vu, /vu, or @Vū Intelligence — at the start of your message.

Ending the session

End the session when the meeting is over to finalize its insights. There is also an optional auto-end setting that ends the session automatically when the meeting ends (off by default).

Capturing names and emails

Vū Intelligence always captures participant names, and captures emails when they are available. On a plain link-join, participant emails are often not available — connecting your calendar (see below) is what reliably supplies attendee emails for follow-up automations.

Devices and Breakout Rooms

Everything and everyone contributing audio to a session — phones, laptops, walls, and meeting agents — is managed from one place: the Devices panel on the session page. On the session page it is one of the tabs across the top; elsewhere it appears as an expandable Contributors and Viewers section you click to open, with a count of the contributors on it.

Each device row shows a presence dot (recording now, idle, or stopped), the device's name, and how much it has captured. From the row you can:

• Rename it — click the name and type. Useful when four identical "Chrome on Mac" entries turn into Front table, Back table, Wall, and Priya's phone.
• Stop or allow its recording — the stop button halts that device's capture remotely. It is not a silent cut: the device itself shows The host stopped your recording and stays locked out until you allow it again, so nobody is left wondering why their microphone went quiet. The play button lets it record again.
• Remove a meeting agent — the remove button on an agent row makes the bot leave the call, and asks you to confirm with Leave first. Microphone devices have no remove action; stop and allow are the whole model for them, so a device you stop can always be brought back.

Your own audio appears as a Host row, marked This device.

Adding Devices

Add devices opens a link you can share with anyone who should join:

• Choose Collaborate (view plus add their mic) or View only (watch, no mic).
• Choose which view the link Opens in — Mind map or Flow.
• Share it by Copy, by scanning the QR code from a phone, or by typing an address into Email the link to… and selecting Send.

If the session belongs to a team, Only my team can open shared links requires anyone opening these links to be signed in and a member of that team. With it off, anyone holding the link can open it.

Breakout Rooms

Turn on Breakout rooms at the top of the panel when you want contributors split into focused groups instead of one merged conversation. The tab label changes from Devices to Breakouts, and the panel changes with it:

1. Select Add room to create a room, then click its name to rename it.
2. Give the room a focus in the text box beneath its name — for example "Explore pricing objections." Each room's focus steers the insights generated from that room's audio, layered on top of the session's overall focus.
3. Select Get link on the room to share a join link scoped to that room: a device that joins through it is placed in the room automatically.
4. Move a device between rooms with the dropdown on its row; devices that have not been placed yet sit under Unassigned.
5. Agent on a room row sends a meeting agent into that room's call. One agent per room.

Insights and the mind map stay tagged per device, so you can still filter by group. Deleting a room asks you to confirm with Delete.

Casting a Session

Casting puts the live session on a wall, separately from sharing join links. Select Cast in the session's title bar to open the Cast to a wall dialog.

1. Choose what the wall gets: View only (the wall watches the live view) or Contribute (the wall can also add audio from the room it is in).
2. For View only, choose which view it Opens in — Mind map or Flow.
3. Tick one or more of your connected walls in the list, then select Cast.

A cast wall shows the immersive view only — no tabs, no toolbar, and no filter or zoom controls, since there is nothing to click on a wall. It also keeps the session's insights generating on its own, so analysis continues even with your own tab closed.

If the list comes up empty, no walls are currently connected — connect to one first, then reopen the dialog.

Automatic Sessions from Your Calendar

Vū Intelligence can automatically create sessions from your calendar events. Once your calendar is connected, upcoming meetings can have a Vū Intelligence session set up for them in advance, so everything is ready when the meeting begins.

This is an opt-in feature. When it is enabled and you have a virtual meeting on your connected calendar, Vū automatically creates an Intelligence Session and dispatches a meeting agent to join the call — with no manual "add meeting agent" step — and captures the event's invitee emails onto the session for use in follow-up automations.

To use it:

1. Open your sessions list at one.vu.studio/ai/sessions (Vū AI → Vū Intelligence). The Auto-join calendar meetings bar sits just under the page heading.
2. Connect a calendar. Google Calendar and Outlook are supported. If neither is connected the bar reads Connect Google Calendar or Outlook to enable and offers a Connect button, which opens the connections screen.
3. Turn on automatic sessions with the switch at the right of the bar (opt-in). Once on, the bar names the connected calendars and confirms that your scheduled video meetings are captured automatically.
4. When an upcoming virtual meeting is detected, Vū creates a session for it ahead of time and sends the agent to join when the meeting starts.

On the sessions list, an auto-created session that has not run yet shows a Scheduled state, and a session that involves multiple people from your organization shows a Shared badge.

Attendee emails come from the calendar invite

The emails captured this way are the meeting's calendar invitees. This is ideal for "email everyone who was invited" style follow-ups. (The bot on its own still cannot read the emails of people who join only by link — the calendar event is the email source.)

What the Meeting Agent Does in the Call

Whether it was sent by hand or dispatched automatically from your calendar, the agent behaves the same way once it is in a Zoom, Google Meet, or Teams call. It creates the session, or attaches itself to the one already waiting for that meeting, and then:

• Ingests the transcript in real time. Insights, the mind map, and the timeline all build during the call rather than after it — open the session in another tab and watch them arrive.
• Carries real participant names through as speakers. Because the meeting platform supplies who is talking, transcript lines and insights are attributed to people by name instead of Speaker A/B. The session's Anonymize names in insights setting still governs what is stored in the insights themselves.
• Captures the attendee roster. Expand attendees captured on the agent's device row to see exactly who it recorded — names always, and emails where the platform or the calendar invite supplied them.
• Can show the session back to the room. Set Present a view (screenshare) to Mind map and the live mind map is screen-shared into the meeting; Flow shares the insights timeline instead.

The Agent's Camera Tile

The agent's camera tile is deliberately simple rather than a second copy of the mind map: a compact Vū Intelligence header, the concept currently being tracked, and the latest insight in a colour-coded card — sized to stay readable in a small meeting thumbnail. Newly joining participants are greeted by name.

The fuller Overview layout is available as one of the optional screen-share modes, alongside Mind map and Flow, for when you want that detail on the shared screen instead of the camera tile.

Reviewing Insights

After a session, review the insights Vū Intelligence captured. Use them to follow up, share highlights, or feed the results into other Vū Studio workflows.

Each session keeps:

• Insights — the key points surfaced from the conversation.
• A concept graph (mind map) — the topics and how they connect.
• The transcript — the underlying record the insights are built from.

You can find your sessions at one.vu.studio/ai/sessions (Vū Studio icon → Vū AI → Vū Intelligence), where you can search by title or focus and filter by state (for example, not started, in progress, or ended).

The Session Console

Opening one of your own sessions gives you the owner's console. It is the same live session view a contributor or a cast wall sees — the immersive, full-screen picture of the conversation — with an extra switcher across the top for the surfaces only the session owner needs:

Tab	What it shows
Mind Map	The live concept graph: topics as nodes, sized by how often they come up, connected by how they relate.
Flow	The insights timeline (see below).
Devices / Breakouts	Who and what is contributing audio — see Devices and Breakout Rooms.
Dashboard	The generated insights dashboard (see below).

Alongside the switcher, the title bar carries Chat (ask Vū AI about this session, in a drawer that stays open across tabs), a download button for the Transcript as plain text or the Insights as structured data, Cast, and Settings. People who open the session through a join link, and walls you cast to, see the immersive view only — no switcher, no toolbar.

The Insights Dashboard

The Dashboard tab is a pass over the session's insights — not the transcript — that turns them into a readable set of cards: a short headline and summary, then metrics, rankings, timelines, comparisons, and topic clouds, chosen to fit whatever the session actually produced. Because it is built from insights rather than the transcript, it survives transcript deletion.

• It is generated on first open and kept with the session, so reopening it later shows the same dashboard rather than regenerating from scratch.
• Refresh regenerates it on demand — after more of the conversation has happened, or after you change how it is framed.
• Tune sets Viewing as (a role, which defaults from your own job title, so the dashboard leads with what that reader cares about) and an optional Focus ("I specifically want to know…"). Applying either regenerates the dashboard.
• Pin a card to keep it, and its format, through the next refresh; drag cards to reorder them.
• Export produces a PDF in a dark or a light theme (light is the one to use for printing on paper). Publish shares it as a link, and Edit with Vū AI opens it in a chat so you can keep shaping it by prompt.

To compare several sessions at once, tick two or more on the sessions list and select Combined report — you get the same Mind map and Insights pair across all of them.

The Insights Timeline

The Flow tab is an alternative to the mind map for watching a session unfold: insight cards drift across the screen as the conversation produces them, newest first, with a card's size, sharpness, and speed set by how much the session keeps returning to what it says. Each card is colour-coded by its axis — Signal, Theme, Tension, or Opportunity — and stamped with when it was captured.

It reads well on a wall or a shared screen, which is why it is also one of the views you can cast, share a join link into, or have a meeting agent screen-share back into a call. Where the mind map answers what is this conversation about, the timeline answers what has been surfacing, and in what order.

Chat with a session

Any session is chattable through Vū AI, just like the rest of your workspace — ask it to summarize the discussion, pull out decisions and action items, or draft a recap.

Attendee-aware follow-ups

Because Vū Intelligence captures attendees (with their emails when available), you can act on them afterward. For example, ask Vū AI to generate a recap, whitepaper, or microsite and email the link to everyone who attended. Follow-ups that need email addresses only reach attendees whose email was captured.

note

For a Shared session (one involving several people from your organization), follow-up actions are handled by asking Vū AI after the meeting rather than through a pre-set end-of-session automation. Anyone with access to the session can ask Vū AI to act on it.