Setting Up a Team
Teams let multiple people share storage, libraries, player groups, and content under a single plan. Ideal for production companies, AV teams, universities, and enterprise installations with multiple operators.
Creating a Team
Teams are part of a Team plan. When you subscribe to a Team plan, a team is created and you become its admin automatically. To start, open the profile menu → Account, click Manage on your plan card, and choose a Team plan (see Plans & Billing →).
You can rename your team at any time from the Account page — click the pencil icon next to the team name.
Inviting Team Members
- Open the profile menu → Account
- In the Team Members section, click Invite Users
- Enter the member's email address
- Select their role: Admin or Member
- Click Send Invite
The invitee receives an email with a link to join. They need a Vū Studio account — if they don't have one, they'll be prompted to create one during the join flow.
Team Roles
| Role | Permissions |
|---|---|
| Admin | Full access — invite/remove members, edit wall settings, manage all team resources |
| Member | Access to shared storage, libraries, player groups, and themes |
Switching to Team Profile
After joining a team, you need to switch your active profile to use team resources. The profile selector is in the top-right or bottom-left of the app.
If your storage or token count didn't increase after upgrading to a Team plan, you may still be on your Personal profile. Switch to the Team profile to access team resources. See Team Plan Troubleshooting →.
Shared Resources
When using the team profile, you have access to:
| Resource | Description |
|---|---|
| Shared storage | Pooled storage for all team members |
| Shared AI tokens | Pooled token balance for AI features |
| Team libraries | Shared asset folders visible to all members |
| Player groups | Shared player groups for multi-display control |
| Shared themes | Themes configured for shared player groups |
Removing Team Members
- Open the profile menu → Account and find the member in the Team Members table
- Open the member's actions menu (⋯)
- Click Remove from team
Removed members lose access to team resources immediately but keep their personal account.
Team Resource Usage
Every resource your plan includes — seats, storage, AI tokens, and each kind of license — is counted for the team as a whole, and the Team page is where you see how much of each is currently in use.
Where to Find It
The Team page lives at one.vu.studio/teams/<your-team-id> — for example https://one.vu.studio/teams/4f2c…. To reach it inside Vū Studio, click the Vū Studio icon to go Home, type your team's name into the Home search bar (What are you looking for?), and open the result labelled Team. Once you have opened it, the team also appears under Recently Accessed on Home.
The same figures for the profile you are currently using are on the Account page — open the profile menu (your avatar in the top-right) and click Account. See The Account Page →.
What Each Figure Means
The Your Team section at the top of the Team page shows one tile per resource. Tiles that track usage read X of Y used — the amount currently in use, followed by the total your plan provides (plan allowance plus any add-ons you have bought).
| Tile | What it shows |
|---|---|
| Team Plan | The plan the team is on, or Legacy for a team that predates the current plans. Manage opens the billing portal (admins and owners only) |
| Seats | Members currently on the team, out of the seats your plan provides. Every member occupies a seat, and pending invites are held against the remaining seats |
| Storage | Team storage consumed by team content, out of the team's total |
| Ai Tokens | The team's remaining AI token balance — the pooled budget team members draw on when they use Vū AI features. The plus button opens the token purchase dialog (admins on a current subscription) |
| Web Player Licenses | Web Player licenses currently issued to team members, out of the team's total |
| Media Server Licenses | Vū Media Server licenses currently issued to team members, out of the team's total |
| SceneForge Licenses | SceneForge licenses currently issued to team members, out of the team's total |
A license counts as in use from the moment an admin assigns it to a member, and frees up again when the admin removes it from that member — so the in-use figure tells you how many more machines or players you can still bring online before you need to buy more.
Per-Member Breakdown
Below the tiles, the Members table breaks the same totals down person by person, so you can see who is consuming what before you reallocate anything:
| Column | What it shows |
|---|---|
| User | The member's name and email |
| Storage Usage | Storage that member is using, against any cap the admin has set for them |
| Ai Token Usage | AI tokens that member has consumed, against any cap the admin has set for them |
| Media Server Licenses | Vū Media Server licenses assigned to that member |
| SceneForge Licenses | SceneForge licenses assigned to that member |
| Web Player Licenses | Web Player licenses assigned to that member |
Where a member has a cap set for storage or tokens, the cell reads used / cap; where no cap is set it simply reads how much they have used. Licence columns read N used.
Admins can act on a row directly from its actions menu — Storage Usage and Token Usage to allocate a member's share, Promote to Admin / Demote to Member to change their role, and Remove from Team. Members who are not admins see a simplified roster without the usage columns.
Pending invitations appear in a Pending Invites section beneath the members list, so you can account for the seats they are holding.